Privacy Policy HR Distinction Awards

This Privacy Policy describes the information that we gather on or through our Services and how we use and process such information. For each processing purpose we will articulate the reason for requiring the data, what data we will process, the legal basis for processing the data and how long we will keep the data. Where the legal basis of consent is to be used, this will be gathered freely, and we will use clear, plain language that is easy to understand, and you will be able to remove your consent at any point. What information do we collect about you? We collect/process information so that we can provide the best possible experience when you utilise our services. This section of the policy will describe the purpose for processing your personal data, the legal basis to do so and how long we will keep your data. Our Product / Service If you choose to use our service, you must provide us with some personal data so that we can provide our services to you, this will include your name, email address, job title, company name, company type, company size, business type, company turnover and company region. Other non-mandatory personal information may also be gathered. We will process data using two legal rationales, if you are an individual and not associated with a contracted client we will ask for your consent. If you are associated with a contracted client we will use legitimate interest as the legal basis to process the data. Personal data will be retained for a period of up to 3 years for a dormant account, i.e. an account which hasn’t been used. Corporate If you choose to use our service, personal data items such as Name, Email Address and Telephone number may be stored in our Corporate Cloud Storage, Corporate Email Platform or our Help Desk platform. We will process data using two legal rationales, if you are an individual and not associated with a contracted client we will ask for your consent. If you are associated with a contracted client we will use legitimate interest as the legal basis to process the data. Personal data will be retained for a period of up to 3 years for an active account, i.e. an account which has been used. Marketin We would like to send you information about products and services of ours which may be of interest to you. You have a right at any time to stop us from contacting you for marketing purposes. The personal data will include names, addresses, email addresses, employer, job title and telephone numbers. We will process data using the following legal rationales to send marketing information, if you are an individual and not associated with a contracted client we will ask for your consent. If you are associated with a contracted client, we will use contractual obligation as the legal basis to process the data. If you are associated with a previous contracted client, we will use legitimate interest as the legal basis to process the data. All of the above rationales for marketing information can be removed by informing us of your wish to remove consent. We will retain personal data for active customer leads for a period of up to 3 years, a lead will be active under the following circumstances An email sent by our organisation has not received an unknown account bounce back An email has been sent to our organisation from the data subject Cookies Like many websites, we use cookies and similar technologies to collect additional website usage data and to improve our Services. Website usage information is collected using cookies to monitor aggregate site usage metrics such as total number of visitors, pages viewed and web traffic routing on our Services. We will store the cookie values on our platform to allow us to perform our analysis, however this will not be used to target marketing material to an individual user. We will process data under the legitimate interest legal basis as we only use the data to perform aggregated tracking analysis and will not target individuals based upon this analysis and you also need to accept our cookie policy to allow us to process the data. We will retain active cookie data for a period of up to 1 year, a cookie will remain active if a user re-visits our platform.

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https://www.hrdistinctionawards.com/cookie-policy/ Updating These Terms We may change our Service and policies, and we may need to make changes to these Terms so that they accurately reflect our Service and policies. Unless otherwise required by law, we will notify you at least 30 days before we make changes to these Terms and give you an opportunity to review them before they go into effect. Then, if you continue to use the Service, you will be bound by the updated Terms. If you do not want to agree to these or any updated Terms, you can request an account deletion. Your Rights Accessing or Rectifying your personal data We want to make sure that your personal information is accurate and up to date and you have the right to request a copy and update the personal data that we hold about you. You may ask us to correct or remove information you think is inaccurate. If you would like to invoke this right, please email or write to us at the below address. Deletion Based upon the retention periods described above we will remove your personal data from our platforms. Object, Restrict or Withdraw Consent You may wish to object to or restrict our ability to process your personal data, this can be done either via email or in writing, using the contact details below. Further context may need to be requested to ensure we can carry out the relevant tasks on our platforms to perform the request. Portability You may wish to port your personal data to another platform. This can be done either via email or in writing, using the contact details below. Who we are and how to contact us We are the data controller responsible for defining and managing how your personal data is processed. Our company name is Contentive Limited Our company address is One Hammersmith Broadway, Hammersmith, London, W6 9DL Our email address is gdpr@contentive.com